Health & AI Notice

1. Health information in your organizer

Meal logs, allergies, measurements, activity, sleep, wellbeing notes and conclusions about them may reveal health information. Ordinary-looking entries can become sensitive when combined or used to infer a condition. Avoid adding information that a feature does not need, especially details about another person.

LifeOrg asks for explicit health-data consent before collecting information through its health features. This covers storing and using your health records, body measurements, nutrition and activity goals, meals, exercise, sleep and wellbeing information to provide the health diary, calculations and personalisation. Sending selected information to an external AI provider is a separate purpose and requires the additional AI choice.

2. Optional personal AI assistance

• Depending on the feature, a request may include your prompt, relevant food or workout records, goals, measurements, check-ins, selected profile context, receipt text or an image you submit for recognition.
• The purpose is to answer your request, extract or classify submitted information, prepare a draft or generate the selected personalized insight. Different AI features need different inputs; a health-related request is not authorization to send every part of your account.
• Google Gemini is the external AI service used for the described generation and recognition path. The provider receives the actual submitted input and relevant context, not merely an anonymous instruction. See the provider notice for the scope and transfer questions.

3. Your separate choices, refusal and withdrawal

The health-data choice is off by default and appears before health fields in setup or when you enable a health feature. Refusing it leaves tasks, calendars, finance and other ordinary organizer features available. Accepting the Terms, entering general text, an existing AI choice or an earlier account does not automatically give this new consent.

Optional AI processing has its own control. You can use AI for non-health requests, such as expenses or events, without enabling a health diary. Health-related AI requires both choices. Daily AI advice has a further optional setting and requires both underlying consents. Neither choice gives permission to send every part of your account to a provider.

LifeOrg records the choice, the consent-text version and the time recorded by the server. Health features are enabled after the server confirms the health-data choice; enabling them requires an internet connection. Updating this notice does not itself obtain a new consent.

You can withdraw in profile settings or ask privacy@lifeorg.app for help. Withdrawing health-data consent stops health features and disables the associated AI choices. Without connectivity, health features stop on that device first and withdrawal remains pending until the server confirms it. A pending local choice does not mean processing on other devices or by a provider has already stopped.

The “Withdraw consent and delete health history” action requires a separate confirmation of irreversible deletion. It withdraws health-data consent and requests removal of health profile details, measurements, nutrition and sport records, and related health AI requests and results from LifeOrg active storage. Your account, financial records, ordinary tasks and calendars remain. Independent financial, event and catalogue AI history also remains. If the same AI input combined health with these other purposes, that mixed input is removed from the related requests; completed non-health results remain, while unfinished processing of that mixed input stops. You can also explicitly delete existing health history if health-data consent is already off.

You may download a copy before confirming; exporting is optional. Deletion cannot be undone. The interface distinguishes a request waiting to reach the server from deletion accepted by the server but still in progress. Health features remain off while deletion is pending, and retry continues the existing request. Completion concerns the requested records in active storage; external-provider retention, backups and records retained where legally required follow the separate rules in the Service Providers and Account & Data Deletion notices. Earlier withdrawal requests, older accounts and opening this notice do not automatically request this deletion. You can also contact privacy@lifeorg.app about particular records or use account deletion to close the entire account.

Turning off AI alone does not automatically delete health records, saved outputs or existing request history; use deletion controls or request erasure separately. Withdrawal does not change the lawfulness of earlier processing. A request already transmitted cannot be recalled as though the provider never received it, and separate provider retention described below still applies. Do not share an adult account to obtain AI advice for a child.

4. Automated moderation of public place photos

When you submit a place photograph for publication, LifeOrg may send the image together with the place name and address to Google Gemini to assess suitability for the place library. Submission starts this moderation step; it is separate from optional health assistance and is not switched off by the health AI toggle.

A pending photograph is staged for review. An approved photograph can become publicly accessible. Submit only images that you are entitled to publish and remove unnecessary faces, documents, health information and identifying details. The applicable purpose and legitimate-interest basis are described in the Privacy Notice.

Automated moderation can be mistaken. Contact support@lifeorg.app with the affected item to request review or report an image that should not be public. Do not use a public photo submission to send a private support attachment.

5. Saved inputs, provider handling and training

LifeOrg may save AI inputs and outputs in application records and processing history. Expiry of a temporary job cache is not a deletion deadline for all AI information. Saved results and underlying records are covered by the retention and deletion notices.

LifeOrg uses the paid Gemini API under Google’s data-processing terms. Google does not use paid-service prompts and responses to improve its products. Google retains prompts, supplied context and outputs for 55 days for abuse monitoring, service safety and required legal or regulatory disclosures. Authorized Google staff may review flagged content. Abuse-monitoring data may train models specifically for policy enforcement, but not general-purpose AI models.

We have disabled optional developer logging of requests and responses in our Gemini project and do not voluntarily share customer content for Google’s product or model improvement. This does not disable Google’s separate abuse monitoring. Processing can occur outside Europe; we do not offer zero retention or EU-only processing. The provider notice explains the separate log settings and retention periods.

Your use of AI features does not give LifeOrg a general-purpose model-training licence over your private content. We do not treat publication of this notice as permission to reuse health information for unrelated AI training or advertising.

6. Accuracy, professional decisions and emergencies

You are interacting with an AI system when using the identified AI features. Its output is generated automatically and may be inaccurate, incomplete, biased or unsuitable for your situation. Image recognition can misread ingredients, portions, amounts, places or documents. Check important output against the source before using it.

LifeOrg cannot examine you or know your full medical or financial circumstances. It does not diagnose or treat disease, prescribe medication, replace a clinician or provide regulated financial advice. Discuss allergies, dietary restrictions, symptoms and exercise risks with a qualified professional where appropriate.

LifeOrg does not monitor your records for emergencies or guarantee that a concerning entry will be noticed. If you or someone else needs urgent assistance, use local emergency services. Your statutory rights concerning service quality and liability remain intact.